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OFFICIAL NOTICE of the 2017 Annual General Meeting

OFFICIAL NOTICE is hereby given to all members of Badminton BC for the 2017 Annual General Meeting to be held Saturday, September 16, 2017 at the Vancouver Lawn Tennis & Badminton Club.

The Vancouver Lawn Tennis and Badminton Club is located at 1630 West 15th Avenue, Vancouver.  The meeting will begin at 9:30 a.m. in the Burrard Room.

Reminders

Best of BC Awards

Due extenuating circumstances, the Best of BC Awards will not be held at this time. Badminton BC will reschedule the Awards to a time later in the Fall or Winter.

2017 Black Knight Para-Badminton National Championship

Members are encouraged to take in the 2017 Black Knight Para-Badminton National Championship also held at the Vancouver Lawn Tennis & Badminton Club from September 13 – 16, 2017 and catch Canada’s first Paralympic Games hopefuls on the Road to Tokyo 2020! Finals begin at 1:00 p.m. following the meeting in the Abdul Shaikh Hall.

Eligible Voting Members

Members must be current and in good standing for the 2017-2018 membership year (June 1-May 31, annually) in order to vote and to participant in the business of the society.

 

Cell Phone and Electronic Device Policy

The Vancouver Lawn Tennis and Badminton Club policy for cell phones and electronic devices will be in effect. Cell phones must be kept on mute. It is prohibited to talk on a cell phone or hold a cell phone to your ear in the Club, even to check messages. Texting is permitted.

Business papers, laptops, and handheld devices (excluding cell phone feature) are allowed in the Players' Lounge, Players' Bistro, the Pub, and the meeting rooms, provided that the laptop and/or handheld device are muted.

 

Parking

At the Lawn on SAT Sep 16 will be very limited due to the event taking place. Please allow yourself additional time to locate parking.

At the ime of Official Notice, the Call for Board Nominations is still active.  Please see details below.

 

 

BADMINTON BC BOARD OF DIRECTORS

CALL FOR NOMINATIONS

Badminton BC, the provincial governing body for badminton, is seeking individuals to stand for election to the Board of Directors at the September 16th, 2017 Annual General Meeting. There are five (5) Directors positions available for interested and qualified candidates.

With its provincial head office located in Surrey, BC, Badminton BC serves a broad constituency of close to 1500 members throughout the province.

Badminton BC’s Board of Directors is comprised of elected volunteers and is a working Board.

UPCOMING BOARD WORK FOR 2017-2018

By Law 7.2 formally calls to action the Badminton BC Nominating Committee to prepare a slate of nominees for members to elect and govern the Association in 2017-2018. The committee has met with the current Board to discuss the skills matrix required to undertake the work over the next year including the fiduciary roles and responsibilities of governing a provincial sport organization. This is summarized below:

  1. 2017-2020 STRATEGIC PLAN DEVELOPMENT

  2. FUNDRAISING and FUND DEVELOPMENT

  3. RISK MANAGEMENT REVIEW and ASSESMENT

  4. GOVERNANCE and SUCCESSION PLANNING

Roles & Responsibilities

The Badminton BC Board of Directors has the responsibility of setting strategic direction, establishing policy, and overseeing the activities of the Association. More specifically,

Board of Directors:

  • Support the Badminton BC mission statement;

  • Read and understand the financial statements and otherwise assist the Board in fulfilling its fiduciary responsibility;

  • Attend Board meetings and actively participate in decision-making;

  • Share their skills and expertise with the Board and staff;

  • Advocate for Badminton BC using their networks to promote in ways appropriate;

  • Champion support for the Badminton BC in areas such as sponsorships, donors, members recruitment, etc;

  • Fulfill the fiduciary duties of care, confidence and loyalty to Badminton BC;

  • Participate in regular assessments to improve Board performance;

  • Participate in strategic planning activities;

  • Prioritize and monitor programs and services;

  • Select the Executive Director, review their performance, and provide direction if needed in accordance to the Executive Director’s job description;

  • Partner with the Executive Director to accomplish the mission;

  • Work to develop new leadership and recommend potential board members to the Nomination Committee;

  • Avoid the appearance of conflict of interest;

  • Participate in the Badminton BCs conferences and meetings; and

  • Read and sign in agreement the Badminton BC’s Code of Ethics and Conflict of Interest forms.

The day following the AGM all elected Board of Directors will be required to attend a full day Board orientation session and planning meeting. At this meeting the Directors will discuss and appoint Officers of the association and the appointment to various committees. Each Director will be expected to Chair a standing or operational committee in addition to the Directors role. Specific roles and responsibilities of each position are described here.

Composition

The work and roles and responsibilities of the Board are carried out by:

  • Six (6) directors elected by membership

  • One (1) Past President

Each elected Director will serve for a two (2) year term with three (3) Directors being elected at each AGM. Complete information can be found in Badminton BC’s Constitution & Bylaws.

The Board is supported by a governance structure of approximately 8 standing and program committees and a volunteer engagement of nearly 40 passionate people.

Time Commitment

  1. Six to eight 2-hour teleconference meetings per year

  2. 1-2 face-to-face multi-day meetings per year

  3. Standing/Operational Committee meetings (monthly/quarterly/as needed), depending on Committee

Work Commitment

  1. Chair one Standing or Program Committee

  2. Attend Board Meetings

  3. Be prepared for Board Meetings

  4. Submit Director’s Report to each meeting

NOMINATION AND APPLICATION PROCESS

Badminton BC is seeking nominees who have business acumen, financial management, strategic thinking, policy development, and risk management experience and skills. Candidates who are dependable, flexible and demonstrate good judgement; have time, and those who have the courage, willingness and ability to present their opinions, listen to others with sincerity, ask questions that encourages moving discussions forward, can work with consensus group decision making and is committed to learning.

To be eligible to stand for nomination, be elected, appointed or continue to serve as a Director, an individual must be a member in good standing and an eligible voting member of Badminton BC, in good standing (2017-2018) at the time of nomination, and must be 19 years or older at the time such person's proposed service on the Board is to commence (i.e. September 17th, 2017).

If any member wishes to apply for nomination please complete and forward the attached nomination form by email to nominations@badmintonbc.com.

All nominations will be reviewed by the Committee to ensure the requirements of skills, knowledge, and experience is present to assist with the 2017-2018 work of the Board.

References will be contacted and if there are any follow up questions nominees will be contacted by the Board Secretary. Nominees may contact the Committee Chair at dennis.brown@badmintonbc.com if there are any questions on the process.

*If more eligible nominations are received prior to August 18th, 2017 than there are available positions on the Board of Directors, a vote will be held by email ballot (with mail out for those members in our database without email addresses who are 16 years of age or older and in good standing) to be sent out by August 25th, 2017 and received back by September 9th, 2017.

 

Applications must be submitted by August 18th, 2017.

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